CITY OF EL CAJON CITY COUNCIL POLICY
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SUBJECT:
CITY COUNCIL MEETINGS. AND AGENDA
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PQLICY IJ
	A-2
REFERENCE:
EL CAJON CITY CODE, CHAPTER 2 REVISED 6-75, 10-75
EFFECTIVE
	6-75
PAGE 1 of 3
PURPOSE
To provide information regarding preparation of the agenda and the conduct of City Council meetings.
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BACKGROUND
As the volume of business conducted by the City Council increases, the preparation of the meeting agenda and the conduct of the meetings becomes more complex. The following set of policy items is intended to serve as a guide in ,submitting material to be included in the agenda, preparation of the agenda, and conducting council meetings.
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POLICY
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1.
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Agenda Items. A number of petitions, remonstrances and other communications are received for inclusion on the Council agenda which need staff evaluation, comment or preparation of back-" ground information. In order to expedite the City Council's response, the following procedure shall-be observed.
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The Mayor will meet with the City Clerk on Thursday morning to go over communications received for the agenda. The Mayor shall determine which items shall be withheld from the agenda and referred to the Staff before being placed on the agenda.
'Items which are referred to the Staff shall be listed on the agenda-under "General Information - Referred to Staff for Preparation". Such itemp shall be placed back on the agenda in at least three (3) w~ks. If an item is not ready within that time, the item is to be placed on the agenda under "Consent Items" requesting an extension of time to receive a re
port from Staff.	
Those items that the Staff is able to resolve without City Council action shall appear on a future agenda under General Information with a notation of the disposition of the item.
Those items requiring Council action, but not discussion, shall be placed on the agenda under 90nsent Items according to Staff _recommendation.
Chng. fl3
12/29/75
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CITY OF EL CAJON CITY COUNCIL POLICY
SUBJECT:
CITY COUNCIL MEETINGS AND AGENDA (Continued)
POLICY fJ
	A-2
REFERENCE :
EL CAJON CITY CODE, CHAPTER 2 REVISED 6-75, 10-75
EFFECTIVE
	6-75
PAGE
2
of 3
POLICY
1.
Agenda Items (Continued)
Any contrbversial items or items requiring Council discussion and action shall go on the regular agenda.
The City Clerk shall send a letter notifying correspondents that their letter has been received and referred to the Staff for study or a report and will appear on the agenda of a certain date (if known). If the agenda date is not initially known, a second letter shall be sent advising when the item will appear on the agenda.
The City Clerk shall maintain a file of the items referred to Staff, placing such items on the agenda as indicated by this policy.
2.
Agenda Items Received After Agenda has Closed
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Only Councilmembers, the City Manager, and City Attorney may place items on the agenda after it has closed (11-20-58).
3.
Unsigned Communications
No unsigned communications shall be placed on the agenda (11-20-58).
4.
Information Only Items
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The City Clerk and the City Manager will review all communications to City Council to determine which items are for information only and which items are to be placed on the agenda for Council action.
Those items classed as "Information Only" will be placed on the Council agenda but will be listed separately and this list, accompanied by. copies of the subject items, will be forwarded to each Councilmember with the regular agenda material.
Chng.#3 ,12/29/75
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CITY OF EL'CAJON
, CITY COUNCIL POLICY
SUBJECT:
CITY COUNCIL MEETINGS AND AGENDA (Continued)
POLICY IJ
	A-2
REFERENCE: EL CAJON CITY CODE, CHAPTER 2
	REVISED 6-75, 10-75
EFFECTIVE
	6-75
3
PAGE of 3
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POLICY
4.
Information Only Items (Continued)
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Any Councilmember may then sponsor any item and cause it to be placed on the agenda of the next regular Council meeting; however, by a majority vote, the Council may determine to
hear the item immediately.	.
It is not the intent of this policy to deny anyone the right to be heard by the Council as outlined in Section 2-16-14 of
the Ordinance Code. (6-25-62)	~.j;':, 1;(0
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Chng. #3
12/29/75
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