Cops Canvass Report Documents

This is a section of the Cops Canvass Report. See also San Diego County Canvass Procedure

Documents Referenced

The following documents were provided by the Ro V as a response to our request or obtained from other sources. These documents will be referenced in later sections by name. "RoV Procedure Documents" specify procedures used in each election while "RoV Election Documents" are specific to this election.

The casual reader of this report may move directly to Procedure Summary while keeping in mind the fact that these documents and abbreviations are defined here.

  • Voluntary Voting Systems Guidelines{{https://copswiki.org/Common/VoluntaryVotingSystemGuidelines Voluntary Voting Systems Guidelines - were authored by the Technical Guidelines Development Committee (TGDC), a committee authorized under the HELP America Vote Act (HAVA) of 2002, and researchers at the National Institute of Standards and Technology (NIST) for the Election Assistance Commission (EAC). These guidelines were authored primarily to guide voting machine manufacturers in their design of voting systems.}} were authored by the Technical Guidelines Development Committee (TGDC), a committee authorized under the HELP America Vote Act (HAVA) of 2002, and researchers at the National Institute of Standards and Technology (NIST) for the Election Assistance Commission (EAC). These guidelines were authored primarily to guide voting machine manufacturers in their design of voting systems.
  • Logic & Accuracy Testing Procedure{{https://copswiki.org/Common/M829 Logic & Accuracy Testing Procedure - An RoV Procedure Document that specifies how to confirm basic operation of the electronic scanning equipment.}} An RoV Procedure Document that specifies how to confirm basic operation of the electronic scanning equipment.
  • Ballot Order Procedure{{https://copswiki.org/w/pub/Common/M717/COP_PRA_Response_Attach_2.pdf Ballot Order Procedure - An RoV procedure document that specifies how the number of ballots is determined.}} An RoV procedure document that specifies how the number of ballots is determined.
  • Ballot Order Spreadsheet{{https://copswiki.org/w/pub/CommonM821/C00019_Response_20.3.3_Ballot_order_and_supplemental_order_for_11-08.xls Ballot Order Spreadsheet - An RoV Election Document that lists the quantity of ballots ordered for each precinct and supplemental orders. Includes Sequence Number to Precinct Number conversion.}} An RoV Election Document that lists the quantity of ballots ordered for each precinct and supplemental orders. Includes Sequence Number to Precinct Number conversion.
  • Ballot Inventory Sheet{{https://copswiki.org/w/pub/Common/M717/COP_PRA_Response_Attach_1.pdf Ballot Inventory Sheet - An RoV Election Document. This is a sample of the document sent to each precinct leader to verify the count of blank ballots received.}} An RoV Election Document. This is a sample of the document sent to each precinct leader to verify the count of blank ballots received.
  • Street Indexes{{https://copswiki.org/Cops/StreetRosters Street Indexes - An RoV Election Document that lists voters by address and each is checked off as they vote. About half of our 5% sample were scanned but we discovered they were incomplete as most polling places did not continue to complete these after 6 p.m. on election day.}} An RoV Election Document that lists voters by address and each is checked off as they vote. About half of our 5% sample were scanned but we discovered they were incomplete as most polling places did not continue to complete these after 6 p.m. on election day.
  • Ballot Statements{{https://copswiki.org/Cops/BallotStatements Ballot Statements - An RoV Election Document. These were initially withheld by the RoV due to legal concerns of showing signatures. (Requested in C00022). These have been scanned by the Registrar with the signatures concealed.}} An RoV Election Document. These were initially withheld by the RoV due to legal concerns of showing signatures. (Requested in C00022). These have been scanned by the Registrar with the signatures concealed.
  • Collection Center Logs{{https://copswiki.org/Cops/CollectionCenterLogs Collection Center Logs - Reports from 80 collection centers were scanned from RoV on 2009-03-23. Each report handles 21 precincts, on the average. No logging of seal conditions or serial numbers.}} Reports from 80 collection centers were scanned from RoV on 2009-03-23. Each report handles 21 precincts, on the average. No logging of seal conditions or serial numbers.
  • Collection Center Seal Report{{https://copswiki.org/w/pub/Common/M717/COP_PRA_Response_Attach_4.pdf Collection Center Seal Report - Describes 6 seals that are missing or wrong}} Describes 6 seals that are missing or wrong
  • Tally Center Log{{https://copswiki.org/Common/M828 Tally Center Log - Use by incoming inspectors at the Tally Center. Describes 99 seals broken or wrong, 6% error rate.}} Use by incoming inspectors at the Tally Center. Describes 99 seals broken or wrong, 6% error rate.
  • Security Seal Standards{{https://copswiki.org/Common/SecuritySealStandards Security Seal Standards - includes ISO/PAS 17712 - Freight container seal standards.}} includes ISO/PAS 17712 - Freight container seal standards.
  • Batch box label (Used as tracking device when in facility).
  • Scanner Tapes for our 5% Sample{{https://copswiki.org/Cops/ScannerTapes Scanner Tapes for our 5% Sample - These pdf files contain three scanner tapes each, and were manually scanned by COPs volunteers.}} These pdf files contain three scanner tapes each, and were manually scanned by COPs volunteers.
  • Manual Tally Procedure{{https://copswiki.org/Common/M830 Manual Tally Procedure - An RoV Procedure Document}} An RoV Procedure Document
  • San Diego County Manual Tally Report for 2008-11-04 election{{https://copswiki.org/Common/M691 San Diego County Manual Tally Report for 2008-11-04 election - This five-page report is extremely deficient compared with the recommendation of the Secretary of State, which would result in about 800 pages. This report includes NO vote totals and only a count of the ballots.}} This five-page report is extremely deficient compared with the recommendation of the Secretary of State, which would result in about 800 pages. This report includes NO vote totals and only a count of the ballots.
  • Audit Log (of central tabulator){{https://copswiki.org/Common/M831 Audit Log (of central tabulator) - An RoV Election Document produced by the GEMS Central Tabulator.}} An RoV Election Document produced by the GEMS Central Tabulator.
  • Canvass Reports{{https://copswiki.org/Cops/CanvassReports Canvass Reports - Certified results of the RoV for our 5% Sample.}} Certified results of the RoV for our 5% Sample.
  • Precinct Sequence 1563{{https://copswiki.org/Cops/PrecinctSeq1563 Precinct Sequence 1563 - which is one of the few Ballot Statements that reconciled completely. The precinct had no touchscreen ballots. The ballot statement discloses 565 ballots counted and that matches the number of non-provisional signatures (565). However, the scanner tape from the Tally Center says there were only 550 cards cast.}} which is one of the few Ballot Statements that reconciled completely. The precinct had no touchscreen ballots. The ballot statement discloses 565 ballots counted and that matches the number of non-provisional signatures (565). However, the scanner tape from the Tally Center says there were only 550 cards cast.

Other Documents and media

Interaction Documents

The following documents record our requests and responses by the Ro V:

Abbreviations and Terminology

If you do not find the definition here, please also see this reference:
http://www.eac.gov/vvsg/g/definitions-of-words-with-special-meanings
  • Collection Centers - 80 centers throughout the county where ballots are collected from individual precincts, each averaging 21 precincts.
  • CVR - Cast Vote Record - Archival record of all votes produced by a single voter. Cast vote records may be in electronic, paper, or other form. Electronic cast vote records are also called ballot images. In San Diego County, the durable paper ballot is the CVR.
  • DRE - Direct Recording Equipment - Voting machines that directly record the vote of the voter without using paper ballots. These machines have superior usability for disabled voters, but are inherently subject to election fraud risks, and therefore are no longer used except for one unit per precinct for use by disabled voters, and their vote is transferred to paper ballots and processed with the rest.
  • IVVR - independent voter-verifiable records - all voting systems must include a vote-capture device that uses independent voter-verifiable records (IVVR). For example, durable paper ballots that are scanned represents a ballot that can be easily read by the voter and interpreted by machines.
  • PAV - Permanent Absentee Voter - Deprecated. Now "VBM."
  • PI - Precinct Inspector - The lead poll worker at each polling place.
  • RoV - San Diego County Registrar of Voters
  • Seq# - The precinct sequence number, from 0001 to 1650. This number is used internal to the Ro V and relates to one polling place.
  • SPUW - Supply Pick-Up Weekend - The weekend prior to election day when supplies are distributed to polling places by having polling place workers pick up their supplies.
  • SoS - California Secretary Of State CA - This elected office is responsible for overseeing the elections process.
  • Tally Center - The central office of the Ro V where the main task of scanning ballots and compiling the final certified canvass occurs.
  • VBM - Vote-by-Mail - Previously called PAV, permanent absentee voters.
  • Voter Data File - Information about each registered voter is maintained in a database, including whether the voter has voted, whether they have requested a VBM ballot, their digitized signature, etc.

Next section: Procedure Summary
Topic revision: r23 - 2016-12-24, RaymondLutz - This page was cached on 2020-09-26 15:44:39.

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